Running a business means wearing a lot of hats, but if you’ve started feeling like “Admin Assistant Extraordinaire” is the only one glued to your head, it’s probably time for a rethink. Admin is a necessary evil, but when it takes over your day, it can stop you from doing the work you actually enjoy or the work that brings in the cash.
Here are some signs admin might be running your business instead of you, plus a few ideas to lighten the load.
1. You’re Still Chasing Payments from Last Month
Your work was done and dusted weeks ago, but the invoices? They’re still sitting in draft form. Late invoicing doesn’t just mess with your cash flow. It turns “friendly reminders” into awkward conversations nobody enjoys.
Solution: Set aside time each week for invoicing, or better yet, hand it over to someone who will get them out on time every time.
2. Your Inbox Looks Like a Hoarder’s Paradise
Unread emails are stacking up faster than dirty dishes after a family dinner. Important messages get buried, and the ones you mark as unread “to deal with later” stay that way indefinitely.
Solution: Start with a daily or weekly clear-out session, and consider setting up a filing system (or having someone set it up for you) to keep things under control.
3. To-Do Lists Are Taking Over Your Life
Your desk is covered with sticky notes, your notebook is bursting with half-finished lists, and you’ve got more productivity apps than anyone could ever need. The result? Chaos.
Solution: Simplify. Consolidate your lists into one place and prioritise. If that feels overwhelming, outsourcing could be your new best friend.
4. You’re Working Longer Hours but Not on the Fun Stuff
Your day starts with admin, ends with admin, and somewhere in between you might have time for an actual cup of tea. By the time you’re finished, you’re too drained to focus on growing your business, or enjoying your evening.
Solution: Free up your evenings (and your brain) by delegating admin tasks to someone who can do them faster and more efficiently.
5. Your Filing System is … Imaginative
Receipts live in shoeboxes, contracts hide in random folders, and everything else gets shoved into “that drawer” that makes you wince every time you open it. Sound familiar?
Solution: A proper filing system—physical or digital—can save you hours. Don’t fancy setting one up? That’s where a pro (hint: me!) can step in.
6. You’ve Started Saying “I’ll Get to It” Far Too Often
Updating your website, organising your schedule, sorting your social media—everything non-urgent keeps getting pushed to tomorrow. Unfortunately, tomorrow never comes.
Solution: Start small. Pick one task you’ve been putting off and tackle it. Or, if your plate’s already full, offload those “I’ll get to it” jobs to someone else.
How to Take Back Control
If you’ve ticked off more than a few of these, don’t panic—it’s fixable. Here’s how:
- Automate What You Can: Tools like email schedulers, invoicing software, and task management apps can save you time.
- Streamline Your Processes: A bit of upfront organisation can make your life easier in the long run.
- Hire Help: If time is your most valuable resource, why not spend it wisely?
Why Clare H Writes Is the Solution You Need
From as little as £25, you can buy time. Literally. My services let you hand over the boring, time-sucking admin so you can get back to the good stuff. Whether you need help with invoicing, emails, or sorting out your digital chaos, I’ll sort it for you—and you’ll feel the difference straight away.
Think of it this way: you focus on the parts of your business that bring in the money, and I’ll handle the rest.
Sound good? Let’s have a chat and get you out of the admin trenches. It’s time to take back control of your business—and your evenings.
📞 Call or Text: 07498 986827
💬 WhatsApp: Message me on WhatsApp
📧 Email: info@clarehwrites.co.uk
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